Members of the Cornell University community may use University-owned vehicles for University business purposes. The University’s rules regarding vehicle use are in University policy 3.2 – University Travel and University Policy 3.4 – Use of Cornell Vehicles
Agile Fleet Commander – All members of the Cornell University community requesting to drive University-owned vehicles are required to register in Agile Fleet Commander. This includes Fleet vehicles leased to departments and department-owned vehicles. Fleet Services can grant “approval” status to departments without granting “reservation” status. This allows departments to provide their account number without being billed for the service. Department drivers that choose this option simply need to notify Fleet Services that they would like “approval status” when they register in Agile Fleet.
Please visit Cornell University Fleet Services to register in Agile Fleet Commander: Agile Fleet Commander
Everyone registered in Agile Fleet Commander is responsible for updating their Agile Fleet Commander profile page, including any changes to their driver’s license status
New Process Student Approvals – The Office of Risk Management and Insurance must approve student’s requests to drive University-owned vehicles. Prior to August, 2018, students requesting to drive University-owned or leased vehicles were required to complete a Driving History Questionnaire annually. We have updated this process to make it more efficient, effective and simple.
Starting on September 1, 2018, students no longer need to submit a Driving History Questionnaire to our office for review. Instead, they simply need to complete the User Registration page in Agile Fleet Commander, including the section titled, “Additional Information – Reservations.” Once complete, Risk Management will review the User Registration profile and notify Fleet Services of the decision. Fleet Services will notify students and supervisors of any additional requirements to use University-owned vehicles.
DMV Driving Records – Members of the University community requesting to drive University-owned vehicles consent to a review of their motor vehicle license status and driving records. They also agree to the release of such reports to the University for the purpose of assisting the Office of Risk Management and Insurance in making a determination as to their suitability to drive University vehicles. Risk Management will contact the appropriate personnel if there are concerning issues with driving records.
Driver Training –
- Large Vehicle Training –
- Students are required to complete either the Fleet Large Van Training program, or a Department Large Vehicle training program, to use a vehicle with a capacity of more than 8 people. (call 254-8280 for details).
- Students, faculty and staff are required to complete either the Fleet Large Van Training program, or a Department Large Vehicle training program, to use a a cargo van, 12 passenger cargo van or a 15 passenger van.
- Faculty and staff are NOT required to complete the Fleet Large Van Training program, or a Department Large Vehicle training program, to use a 12 passenger van.
- EHS 2100: Attention and Distraction Driving Course – The Attention and Distraction Driving Course is available to the Cornell University community through CU Learn. The course is only 30 minutes long, is very interactive and successfully completing it will demonstrate that you know how to recognize and react to various distractions while driving motor vehicles. The Office of Risk Management and Insurance may require members of the community to complete the course; however, not everyone is required to complete to drive University-owned vehicles.
Additional Resources –
- NHTSA Distracted Driving – The National Highway Traffic Safety Administration (NHTSA) provides additional resources related to distracted driving. Please visit the website here: NHTSA Distracted Driving
- Cornell University Safety Service Inspection document: Safety Service Inspection
- Cornell University Vehicle Representative Appointment document: Vehicle Representative Appointment
- Cornell University Vehicle Use Authorization Request: Vehicle Use Authorization Request
Please email firstname.lastname@example.org with questions.